Privacy policy KickCancer

At KickCancer, we respect your privacy and handle your personal data with care. When you support us, you trust us with your information — and we take that responsibility seriously.

This policy explains how we collect, use and protect your personal data, in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and applicable Belgian law. This policy applies to all personal data collected via our website, donations, campaigns and events.

1. Who we are

KickCancer is a foundation of public interest (non for profit organisation) committed to funding research on children cancer.

  • KickCancer
  • Avenue des Arts / Kunstlaan 50, 1000 Brussels
  • Company number: 672.697.374
  • Email: info@kickcancer.org

KickCancer acts as the data controller for the personal data described in this policy.

2. How we collect your data

We collect personal data in different ways.

Most of the time, you provide it directly to us — for example when you:

  • make a donation,
  • sign up for our newsletter,
  • contact us,
  • participate in one of our events or campaigns.

We may also collect certain data automatically when you visit our website, through cookies and similar technologies.

In some cases, we may receive data from trusted partners, provided they have collected and shared your data in a lawful and transparent way.

3. What data we collect

Depending on how you interact with KickCancer, we may process different types of personal data, including:

  • identification data (such as your name and address),
  • contact details (such as your email address or phone number),
  • donation-related information (such as the amount, date and payment method),
  • communication preferences,
  • technical data (such as your IP address, device information and browsing behaviour).

We always restrict the data we collect to what is necessary for the specific purpose we pursue.

4. Why we use your data

4.1 Donations and legal obligations

If you make a donation, we process the information necessary to manage your contribution and comply with our legal obligations. This includes your name, contact details and address.

We use this data to:

  • process your donation,
  • send confirmations,
  • keep accurate records of your contributions.

Where applicable, we are also required by Belgian law to collect and process additional information for tax purposes, including your national registration number.

This information is shared with the King Baudouin Foundation, which manages the KickCancer Fund and is responsible for issuing the official tax certificates. The King Baudouin Foundation acts as a separate data controller for this processing.

 

4.2 Communication purposes

We use your data to communicate with you and keep you informed about our work.

For example:

  • If you subscribe to our newsletter, we use your email address to send you updates about research on children’s cancer and our activities.
  • If you create a fundraising page (such as for RUN TO KICK), we use your details to support your initiative/participation and communicate with you.
  • If you contact us, we use your information to respond to your request.

We may also contact you to inform you about our activities, fundraising campaigns and ways to get involved.

In addition, we use data to better understand how supporters engage with our work and to improve our communication and fundraising activities.

You can unsubscribe from our communications at any time.

 

4.3 Marketing and advertising

We use digital tools to better understand how people interact with our website and to reach potential supporters.

This may include working with platforms such as Facebook (Meta), Instagram or Google to:

  • measure the impact of our campaigns,
  • show relevant content to people who may be interested in supporting KickCancer,
  • reach audiences similar to our existing supporters.

These tools may use cookies or similar technologies to collect information about your interaction with our website, such as pages visited or actions taken.

We only use these tools where required consent has been obtained through our cookie banner. These third-party providers may process your data independently under their own privacy policies and act as separate data controllers. 

5. Legal basis for processing

Under GDPR, we must rely on a legal basis to process your data. Depending on the situation, we rely on:

  • Your consent, for example when you subscribe to our newsletter or accept marketing cookies.
  • The performance of a contract, when you make a donation.
  • Legal obligations, such as accounting rules and the issuance of tax certificates.
  • Our legitimate interests, in particular to inform supporters about our work, improve our activities and ensure the sustainability of our fundraising.

When we rely on legitimate interest, we carefully balance our interests with your rights and expectations.

6. How we handle your data

6.1 Sharing your data

We do not sell or rent your personal data to third parties.

We may share your data with trusted service providers who help us operate our organisation, such as:

  • payment service providers,
  • IT and hosting partners,
  • communication and marketing tools,
  • website and analytics providers.

These partners process your data only for the purposes described above, under strict contractual safeguards and in compliance with applicable data protection laws.

Our donation and fundraising platform (used for donations and campaigns such as RUN TO KICK) is developed and hosted by Raise & Shine SCRL, which processes personal data such as your name, contact details and payment information exclusively on our behalf and under our instructions. Payments are processed via Stripe as their payment service provider.

 

6.2 International transfers

Some of our partners may process data outside the European Economic Area.

In such cases, we ensure that appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission.

 

6.3 Data retention

We keep your personal data only for as long as necessary.

For example:

  • Donation data is kept in line with legal and fiscal obligations.
  • Communication data is kept until you withdraw your consent or object to receiving communications.
  • Technical data is retained for limited periods.
     

6.4 Data security

We take appropriate technical and organisational measures to protect your data against loss, misuse or unauthorised access.

7. Your rights

You have several rights regarding your personal data.

You can:

  • request access to your data,
  • ask for corrections,
  • request the deletion of your data,
  • object to certain types of processing,
  • withdraw your consent at any time.

To exercise your rights, you can contact us at: info@kickcancer.org.

You also have the right to lodge a complaint with the Belgian Data Protection Authority.

8. Updates

We may update this privacy policy from time to time to reflect changes in our practices or legal obligations.